External Sharing Permissions Control

Empower Secure Collaboration with Advanced External Sharing Controls

In today's world, 'external sharing permissions control' lets businesses protect data while enabling collaboration. It allows document sharing with partners securely, controlling access, and ensuring data security. This tool promotes smart, secure collaboration, essential for thriving in the digital age.

In today's interconnected world, your business's data is more exposed than ever. With 'external sharing permissions control,' you gain the power to safeguard your sensitive information while fostering collaboration. Imagine seamlessly sharing documents with partners, without losing sleep over unauthorized access. This tool empowers you to dictate exactly who sees what, ensuring your data remains secure, yet fully accessible to those you trust. It's not just about protection; it's about enabling smart, secure collaboration that drives your business forward. Embrace control, embrace security, and let your business thrive in the digital age.


In the digital age, businesses face the daunting challenge of sharing data securely with external parties. The lack of precise external sharing permissions control exposes sensitive information to risks, from unauthorized access to potential data breaches. This situation underscores the critical need for a solution that ensures data shared outside your organization remains protected, fostering trust and compliance.

Insecure Data Sharing

Without robust external sharing permissions, businesses risk data leaks through insecure links, threatening data integrity and security.

Compliance Risks

The default enablement of public links for sharing poses significant compliance risks, exposing sensitive data unintentionally.

Operational Inefficiencies

Reliance on cumbersome solutions like SharePoint leads to inefficiencies, complicating data sharing and access across locations.

Security Shortcomings

Existing solutions often lack granular control for secure document sharing, leaving businesses vulnerable to unauthorized access.

Familiar with these challenges? Learn how our solution enhances the security of your external sharing workflows.

Existing Solutions and Their Limitations

In the realm of digital collaboration, the security of shared data is paramount. Yet, many businesses find themselves entangled in the limitations of existing external sharing permissions control solutions. These platforms, while offering basic sharing capabilities, often fall short in providing the nuanced control and security measures necessary for today's interconnected business environment. The challenges faced by users of these systems underscore the critical need for a more sophisticated approach to external sharing permissions.

Generic Sharing Options

Solutions like Yarcon S3 and similar platforms lack the ability to lock shared documents to specific email addresses, exposing sensitive data to potential unauthorized access.

Inadequate Security Features

Platforms such as SharePoint and Dropbox miss critical security features like password protection for shared links, leaving shared data vulnerable to leaks.

Complex User Experience

SharePoint and VPNs present a steep learning curve with their complex interfaces, deterring non-tech savvy users and hindering seamless data sharing.

Limited Customization

Competing solutions fail to offer the granular control needed to disable public links by default or customize sharing permissions, limiting flexibility in data management.


Enhance your data sharing security and control with our advanced external sharing permissions feature. It's engineered to tackle the significant challenges of modern digital data exchange, offering robust protection against unauthorized access, simplifying compliance, and improving operational efficiency for external collaboration.

Enhanced Data Security

Mitigate risks of unauthorized access with granular sharing options, including email-specific sharing and link password protection, ensuring your sensitive data remains secure.

Streamlined Compliance

Easily manage compliance risks with the ability to disable public links by default and customize sharing permissions, aligning with data protection regulations.

Operational Efficiency

Overcome inefficiencies of traditional solutions with a user-friendly interface that simplifies external sharing, improving productivity and collaboration.

Scalable Collaboration

Facilitate secure, controlled access across locations, supporting your business's growth and dynamic needs without compromising on security or control.

Experience enhanced security and control with our external sharing solution. Elevate your data sharing practices today.

Elevate your data security and collaboration with our advanced external sharing controls. Discover the future of secure, efficient document sharing now.

Deployment Option #1

Hybrid Local File Servers

Gladinet enables seamless file server integration with support for Windows 2016/2019/2022, offering indirect & direct connection options and flexible access.

Deployment Option #2

File Servers with Direct Cloud Access

Gladinet provides a direct file access solution from remote devices and mobile devices.

Unlock secure, seamless collaboration: Control external sharing with precision!

Cloud Drive Mapping

Drive mapping is an important feature for online file access. End users can easily drag and drop files and folders from a set of mapped drives over the Internet without a VPN connection.

Global File Locking

File locking is a vital feature for online file access and team collaboration to avoid conflicts. End users need to control global concurrent online file access by using file locking to maintain consistency.

Secure Mobile Access

Have you spent many hours troubleshooting VPN connections? Have both your staff and IT support team lost productivity due to downed VPN connections? VPNs are complicated; there is a better way!

How It Works

The External Sharing Permissions Control feature enhances secure collaboration by allowing precise management of document sharing permissions. It guarantees that sensitive data is shared only with authorized parties, improving both operational efficiency and data security. This functionality is crucial for businesses aiming to control their data while enabling secure external partnerships.


Specify Recipients

Enable sharing with specific email addresses, ensuring that only authorized recipients can access the shared documents.


Password Protection

Enhance security by setting passwords for shared links, adding an extra layer of protection against unauthorized access.


Link Expiration

Define expiration dates for shared links to control access duration, further securing documents and reducing the risk of data leaks.


Granular Access

Dictate the level of access for each shared document, from view-only to full control, tailoring sharing to your specific needs.


Disable Public Links

Option to disable public links by default, preventing unintended external access and ensuring data is shared intentionally and securely.


Authenticated Guest Accounts

Share sensitive reports and documents securely through authenticated guest accounts, requiring verification for access.


Two-Factor Authentication

Apply two-factor authentication for guest accounts, offering a robust layer of security to protect against unauthorized access.


Cloud Integration

Seamlessly integrate with cloud storage solutions like AWS S3, ensuring documents in transit are as secure as those stored.

Our Recent Case Studies

Transforming eLearning with Secure Document Sharing

A leading eLearning provider revolutionized their document sharing process by adopting a secure, cloud-based solution, enhancing operational efficiency and data security. This strategic move addressed critical challenges, including inadequate security features and lack of user-friendly access, by implementing a solution with secure link sharing, password protection, and seamless AWS integration. The result was a significant improvement in customer satisfaction and operational workflow, setting a new standard for secure and efficient document sharing in the eLearning sector.

Revolutionizing Data Management with Hybrid Cloud

A leading building products manufacturer transformed its operations by implementing a hybrid cloud solution, overcoming challenges of data management and security across its expanding business. This strategic move streamlined data sharing, enhanced operational efficiency, and significantly improved data security, setting a new industry standard. The solution's ease of use and robust security features catered to the non-tech-savvy workforce, demonstrating the solution's adaptability and effectiveness in addressing modern data handling challenges. The success story underscores the impact of tailored hybrid cloud solutions in revolutionizing business operations.

Unlock Next-Level Collaboration Tools

Dive deeper into our suite of solutions designed to elevate your business's collaboration and security. From simplifying file access to cost-effective sharing and troubleshooting screen glitches, discover how our advanced tools can transform your digital workspace. Explore now and empower your team's productivity.

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Frequently Asked Questions: All You Need to Know

External sharing permissions control includes granular document sharing options such as view only, download only, and full edit controls. It supports password protection for shared links and ensures documents are secured in transit, accessible only to intended recipients.

Yes, you can set expiration dates for shared documents to control access for a specified period. Additionally, documents can be shared with external users without the need for them to create an account, offering flexibility in document access.

Shared links are encrypted, and additional security measures like password protection can be applied to prevent unauthorized access, ensuring document security even if the link is intercepted.

External sharing permissions control allows you to disable users' ability to share content externally, enhancing data leak protection. While the public link option is enabled by default, it can be manually adjusted or specifically configured to be disabled by default.

Triofox offers enhanced security features such as generating guest accounts requiring two-factor authentication and the option to password protect files, providing more control and security over external sharing.

The Customer Success Manager found Triofox to be much easier to use and more secure than Yarcon, comfortably sending documents to customers without concern of unauthorized access.

Data is stored in S3, with Triofox interfacing with S3 through an EC2 instance. This setup aligns with the company's infrastructure and security controls around AWS services, ensuring seamless and secure data management.

Yes, Triofox supports a hybrid situation where data can be replicated between on-premises servers and the cloud, allowing for quick recovery and access to data even if the local premise is down.


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